There was some confusion about the "pot luck", in fact it wasn't a true pot luck.
We did do several pot lucks in the past where everyone shared dishes of food at one central buffet type table, there were several problems with that.
The folks that were near the end of the line had almost nothing left to eat because too many folks ahead of them piled up their plates, leaving little for the last 30-50 people.
The other issue was our volunteers were left cleaning up a big table.
The entire process took a lot more time for all to wait on lines get their food and eat before the entertainment started. It was close to an hour for all this.
We decided to try to do pot lucks at each table, no lines, cleaning much faster.
We think calling it "pot luck" at the tables was confusing, it wasn't truly a pot luck now.
So there are a couple of ways to proceed in the future skip bringing food.
Issue with that is when things start at 6PM when do all members have a chance to eat before coming?
Another issue that was mentioned is at some tables there were members not bringing food to share with 8 people sitting at each table.
Not simple to make everyone satisfied.
The board discussed this yesterday and will define how we plan to proceed at our next event in the clubs next email.
That being each member or couple should bring enough food to share for 8 people.
The board will be happy to listen to any suggestions to amplify this further.
tks