Notwithstanding the process that sdeikenberry mentioned, there is a way to at least document conversations. Back in my college days, I had a temp job for a construction company in their office/trailer at a work site. They had tons of meetings with contractors. They always followed up in-person meetings with letters to the same contractors that said something to the effect of "As we discussed, you agreed to...". In other words, it was a way to put in writing what was hashed out in the meetings in order that some contractor couldn't later say "You never told me that!", etc.
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