Tee times from a request are granted (or not) three days prior to your selected date. For example, if you select Tuesday, your request is finalized by about 12:35am on Saturday. You can opt in to have an email sent to you at your ***@villages.net account, or you can simply log into the system to see the results. If you do not get a tee time, all you will see is a message stating "The system was unable to accommodate your request."
The system uses a complicated algorithm to process requests. While there are many variables, four things that impact your request the most are: Size of your group; time window for play; number of courses listed; and, number of points assigned to each golfer.
For groups larger than 4 golfers, the algorithm is looking for consecutive tee times, within your time window, at the courses you specify. For example, if you have a group of 16 golfers, the system is looking for 4 consecutive open tee times. If even one tee time breaks that continuity, you won't get a slot. For this reason, it is obviously much easier to get tee times for groups of 4 or 8, than it is for groups of 16 or more.
If you specify a narrow time window, or a small number of courses, that limits the number of available tee times the system can select from. You should always specify a time window of at least 3 hours, and try listing 10 or more courses. This increases the options open to the system.
Lastly, points assessed to golfers in your group play a big part in getting tee times. The system adds up all golfer points, and determines the average point value for your group. In my experience, you want your total group average to be below 2.0 to give you the best chance of getting what you want. If you have a couple of golfers in your request with 4 or more points, that could very well nix the request for the whole group.
Any time your request is denied, you can call the tee time office, and they will tell you what caused your request to be denied. This info can be helpful when making future requests. Good luck!
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